Webpage visitors
1. Information We Collect
Personal Information
When you interact with us (e.g., making a donation, subscribing to our newsletter, or contacting us), we may collect:
- Name
- Email address
- Mailing address
- Phone number
- Payment information (processed securely through third-party providers)
Non-Personal Information
We also collect data automatically through cookies and analytics tools:
- IP address
- Browser type and version
- Pages viewed
- Time spent on the site
- Referring website
2. How We Use Your Information
We use the information we collect for the following purposes:
- To process donations and provide receipts
- To send updates about our mission, campaigns, and events
- To improve our website and user experience
- To comply with legal obligations
3. Sharing Your Information
We do not sell, trade, or rent your personal information. We may share your data only in the following circumstances:
- With trusted third-party service providers (e.g., payment processors, email marketing platforms) who help us operate our services
- When required by law, regulation, or legal request
- To protect our rights, safety, or property
4. Cookies and Tracking Technologies
We use cookies to:
- Ensure our website functions properly
- Analyze website usage and improve functionality
- Deliver targeted messages or advertisements
You can disable cookies in your browser settings. However, some features of our website may not function properly without cookies.
5. Your Rights
Depending on your location, you may have the following rights:
- Access: Request access to the personal data we hold about you
- Correction: Request corrections to inaccurate information
- Deletion: Request deletion of your data (subject to legal or operational requirements)
- Opt-out: Opt out of marketing communications or cookie tracking
To exercise these rights, contact us at [email protected].
6. Data Security
We use industry-standard security measures to protect your information, including encryption and secure payment processing. However, no method of transmission or storage is 100% secure.
7. Third-Party Links
Our website may contain links to third-party websites. We are not responsible for the privacy practices of these external sites and encourage you to read their privacy policies.
8. Children’s Privacy
Our website is not intended for children under 13, and we do not knowingly collect information from children. If you believe we have inadvertently collected data from a child, please contact us to delete it.
9. Changes to This Privacy Policy
We may update this Privacy Policy periodically to reflect changes in our practices or legal obligations. We encourage you to review this page regularly.
Volunteers Privacy Policy
1. What Data We Collect
We may collect and process the following data about our volunteers:
Personal Information:
Full name
Contact details (email, phone number, address)
Emergency contact information
Date of birth (if required for specific roles or legal purposes)
Volunteer-Specific Information:
Skills, qualifications, and interests
Availability and schedule
Volunteer agreement forms and records
Performance feedback or role-related assessments
Sensitive Information (only when necessary):
Health or medical information (e.g., for safety during specific activities)
Criminal background checks (if required for certain roles, in compliance with the law)
2. How We Use Volunteer Data
We collect volunteer data for the following purposes:
To manage and communicate with volunteers about roles, schedules, and opportunities
To provide necessary training and resources
To ensure the safety of volunteers and compliance with legal or organizational requirements
To recognize and appreciate volunteer contributions
To comply with reporting and auditing obligations
3. Legal Basis for Data Processing
We process volunteer data based on:
Consent: When you provide explicit consent (e.g., signing a volunteer agreement).
Contractual Obligations: When processing is necessary to manage your volunteer agreement.
Legal Obligations: To comply with applicable laws and safety regulations.
4. Sharing Volunteer Data
We will never sell or trade your personal information. Volunteer data will only be shared:
Internally: With TLS team members who require the information for managing volunteer roles.
Externally:
With trusted third-party service providers (e.g., background check agencies) for specific purposes.
With authorities, if legally required, to ensure compliance with laws or to protect the safety of individuals.
5. Data Storage and Security
We take appropriate technical and organizational measures to ensure volunteer data is stored securely, including:
Encryption of sensitive data
Regular audits and access control measures
Secure physical storage for paper records (if applicable)
Data will be retained only as long as necessary for the purposes outlined or as required by law.
6. Volunteer Rights
Volunteers have the following rights regarding their personal data:
Access: Request access to the data we hold about you.
Correction: Request corrections to inaccurate or incomplete data.
Deletion: Request deletion of your data, subject to legal or organizational requirements.
Restriction: Restrict or object to certain types of data processing.
Portability: Request a copy of your data in a portable format.
To exercise any of these rights, contact us at [email protected].
7. Consent and Withdrawal
By volunteering with TLS, you consent to the collection and use of your data as outlined in this policy. You may withdraw your consent at any time by contacting us, although doing so may limit your ability to participate in certain roles.
8. Third-Party Data Handling
If volunteer data is processed by third-party services (e.g., background check providers or training platforms), we ensure these providers comply with applicable data protection laws and policies.
9. Policy Updates
We may update this Volunteer Data Policy periodically to reflect changes in our practices or legal obligations. Volunteers will be notified of significant updates.
10. Contact Information
If you have questions or concerns about this policy or how we handle your data, please contact us at:
Tree Legacy Society (TLS)
Email: [email protected]